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How to split your work time in Google Calendar



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The working day evolved in 2020, and the tools are adapting to meet that. Google announced a few subtle tweaks to Google Calendar. The most important: you can segment your workday into several pieces.

The working time function in Google Calendar, where MF is divided every day between kl.  6-10 and at

The working hours feature allows you to specify which hours are part of your working day, which is important when someone else is trying to schedule a meeting with you. For example: my manager, Deb at Zapier, works 8:30 a.m. to 5:00 p.m. Eastern. This is what it looks like when I try to plan an appointment with her.

Deb's working hours are white and the rest of the calendar is gray

Until this change, it was only possible to create a single time block as shown above. Now you can add more segments.

In the first screenshot of this article, you can see that I segmented my time into two blocks: 6 to 10 followed by 13 to 17 This is what it looks like for Deb when she’s trying to schedule an appointment with me.

Google Calendar with a gray background in Justin's non-working hours

As you can see, the middle of the day is now dimmed. It’s subtle, but Google does it more specifically. I’m not working if Deb tries to reserve my time.

When trying to plan an appointment, a purple

This is important for distant teams because Unusual schedules are part of what makes telecommuting good. For example, some people on my team work a shift early in the morning and a shift in the afternoon so they can spend the middle of the day doing distance learning with their children. Others work on an unconventional schedule because it helps them focus.

Google’s change means that people who work a few shifts each day will be able to display this in their calendar.

There is another related change: you can now create recurring appointments outside the office. Out-of-office Google Calendar feature lets you block for a while that you are away from work, and then automatically rejects all current and future appointments during that time. That recurring out-of-office function means that you e.g. could set the fourth Friday of each month as a day you do not work.

Again, this is a small change, but one that reflects how teleworking changes the way we all work. 9 to 5, five days a week is a relic of the past – the tools we use increasingly reflect that.

Zapier has been one completely distant team for a decade, so these are questions we have been thinking about a lot. Check out ours ultimate guide to teleworking for more.

This article by Justin Pot was originally published on the Zapier blog and is published here with permission. You can read the original article here.

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